Workday-Pro-HCM-Core Workday Pro HCM Core Certification Exam Question and Answers

The correct option is Routing Modifier.

In Workday, Routing Modifiers are used to dynamically adjust the routing of approval or review steps within a business process based on contextual changes, such as whether a worker’s supervisory organization or manager is changing. This configuration allows the system to intelligently determine whether the approval or notification step should go to the current manager (before the change) or the proposed manager (after the change).

For example, in the Job Change business process, when an employee is transferring to a new organization or manager, a routing modifier ensures that pre-transfer approvals route to the current manager, while post-transfer approvals route to the new (proposed) manager. This ensures accurate accountability and process flow alignment.

The correct answer isFilter.

In Workday reporting,filtersare used to narrow down report results based on specific data criteria, such as location, supervisory organization, or worker type. By applying afilter conditionto include only workers whose location equalsTorontoorMontreal, the report output dynamically restricts data to meet those parameters.

Filters can be added to bothcustomandadvanced reportsand can include multiple conditions combined with logical operators (AND/OR). UnlikeSort(which arranges results in a specific order) orShare(which defines who can view or edit the report), aFilterdirectly controls which data rows appear in the report output, ensuring that only relevant workers are displayed.

Comprehensive and Detailed Explanation (Paraphrased from Workday Pro HCM Core – Reporting and Analytics Guide, 2023R2):

In Workday Reporting, to organize or arrange the display of report results based on specific criteria — such as theSupervisory Organization Name— you use theSortconfiguration option.

Sorting determines the order in which records appear when the report is executed. In this case, by sorting on the Supervisory Organization Name field, all workers will be grouped together under their respective organization, making the output intuitive and structured for analysis.

Option B (Share) controls who has access to the report.

Option C (Filter) limits which records are included in the results.

Option D (Subfilter) refines filter logic but does not control display order.

Thus,Sortis the correct configuration feature to organize report results for any user running the report.

Reference (Paraphrased Source):

Workday Pro HCM Core – Reporting Configuration and Design Guide (2023R2), Section: “Sorting, Grouping, and Display Options in Custom Reports.”

The correct answer isB – Contract Contingent Worker.

In Workday,Contingent Workersare individuals who perform services for the organization but arenot on the organization’s payroll(they are paid by a third party). To bring a contingent worker into the system, the appropriate business process isContract Contingent Worker.

This business process mirrors theHire Employeeprocess but is designed for contingent workforce management. It captures key details such asvendor, contract dates, location, job profile, and supervisory organization. The process is typically initiated when the organization wants to assign contingent workers under a supervisory org for project or temporary work.

TheHire Employeeprocess (option A) is used for direct employees only, while optionsCandDare termination or ending processes, not staffing ones.

The correct report isView Security for Securable Item.

In Workday, each task, report, or domain is considered asecurable itemthat is protected by one or moresecurity policies. When an administrator needs to identify which policy governs access to a particular task—such asChange My Photo—they use theView Security for Securable Itemreport.

This report provides detailed insight into:

The domain or business process associated with the securable item,

The relatedsecurity policies,

Whichsecurity groupscurrently have access, and

Thepermissions(view, modify, initiate, etc.) assigned.

Using this report helps determine the correct security domain to update when granting or revoking access.

The correct answer isB – Role-Based (Unconstrained) can view the Staffing tab of all supervisory organizations. User-Based can view the Staffing tab of supervisory organizations they are assigned to support.

ARole-Based (Unconstrained)security group provides broad, system-wide access to the data and functionality governed by its assigned domains and business processes. Unlike constrained groups, these are not limited by supervisory or organizational context. As a result, members can view theStaffing tabfor all supervisory organizations across the tenant.

AUser-Basedsecurity group, on the other hand, grants access only to specific data tied to the individual user’s security configuration. If the user is associated with certain organizations, their access will be limited accordingly.

Therefore, while unconstrained roles are ideal for high-level administrators who need full visibility, user-based access is suitable for specific or limited visibility.

Comprehensive and Detailed Explanation (Paraphrased from Workday Pro HCM Core – Organization Types and Structures Guide, 2023R2):

The correct organization type for managingtemporary project-based teamsis aMatrix Organization. Matrix organizations are designed to group employees from different supervisory organizations to work together on a temporary or functional basis, such as projects or task forces.

This structure allows the assignment of atemporary manager (Matrix Manager)who oversees project-related activities without changing employees’ primary supervisory reporting relationships. The matrix manager gains visibility into all assigned members, enabling effective project oversight.

Options A (Location Hierarchy) manages physical work locations, not project teams.

Option B (Supervisory) defines permanent reporting structures.

Option D (Pay Group) organizes workers for payroll purposes only.

Thus,Matrix Organizationprovides the flexibility and visibility required for cross-functional, project-based staffing.

Reference (Paraphrased Source):

Workday Pro HCM Core – Organizations Configuration Guide (2023R2), Section: “Matrix Organizations and Project-Based Management.”

The correct report to determine which tasks occur after the Completion Step in a business process is the “Business Process Definitions” report.

In Workday, the Business Process Definitions report provides a comprehensive view of all steps, conditions, and routing rules configured within a specific business process definition. This includes identifying the sequence of steps, whether they occur before or after the completion step, and the associated responsible roles or security groups.

This report is critical for administrators and Workday Pro users to validate workflow sequencing, especially when troubleshooting process behavior or verifying compliance with organizational approval structures. Other reports, such as Business Process Definitions for Business Object, are broader and list all business processes tied to a given object, but they do not detail the post-completion steps.

Workday’sBusiness Process Notificationfunctionality enables administrators to configurecustom notificationsthat are automatically sent to users when specific BP events occur. The correct statement is thatyou can use text and fields in the body of the notification message(Option B).

Notification templates support the insertion ofbusiness process fields, allowing dynamic content such as worker names, event types, or effective dates to be automatically populated in the message. This helps personalize communications and provide clear, actionable context.

Option A is incorrect because notifications can be sent toboth internal users and external participants(such as vendors or contingent workers) if appropriately configured.

Option C is incorrect — you can configuremultiple status triggers(e.g., In Progress, Denied, Completed).

Option D is incorrect since notification triggers arepredefined by Workday, and while you can configure their messages and recipients, you cannot create entirely new trigger types.

Therefore, the main strength of this feature lies in itscustomizable content,dynamic field integration, andmulti-status trigger support.

Reference (Paraphrased Source):

Workday Pro HCM Core – Business Process Configuration Guide (2023R2), Section: “Business Process Notifications,” and “Custom Message Configuration.”

Comprehensive and Detailed Explanation (Paraphrased from Workday Pro HCM Core – Organizations Configuration Guide, 2023R2):

To have theCompany Organizationautomatically default when hiring workers into a supervisory organization, you must update the organization settings through theEdit Supervisory Organizationtask.

This task allows you to definedefault organization assignments, includingCompany,Cost Center,Region, andCustom Organizations. Once these defaults are set, Workday automatically populates these values during staffing events such asHireorAdd Job, reducing manual entry and ensuring consistent data alignment across the hierarchy.

Option B (Create Position) is used to define positions within the supervisory org, not defaults.

Option C (Edit Name/Code) modifies identifiers only.

Option D (Assign Roles) relates to security role assignments.

Therefore,Edit Supervisory Organizationis the correct task to establish the default Company for new hires.

Reference (Paraphrased Source):

Workday Pro HCM Core – Organizations Configuration Guide (2023R2), Section: “Defining Default Organization Assignments.”

When configuring a business process, if the requirement is toexclude the initiator from completing a step, the correct configuration point is withinMaintain Advanced Routing. This task allows administrators to control and customizerouting restrictionsand participant logic for each step.

Using theMaintain Advanced Routingtask, you can define whether the initiator should be included or excluded as a potential assignee for the step. This ensures segregation of duties and compliance — for example, preventing an employee who initiated a Change Job event from approving or reviewing their own transaction.

Options A, B, and D are incorrect:

Maintain Step Conditions (A)is used to apply condition rules to control whether a step executes but not who performs it.

Maintain Step Help-Text (B)is used only to provide user instructions within the BP interface.

Maintain Step Delay (D)controls timing between steps, not participant assignment.

Reference (Paraphrased Source):

Workday Pro HCM Core – Business Process Configuration Guide (2023R2), Section: “Advanced Routing and Participant Restrictions” and “Business Process Step Configuration Options.”

The correct answer isA – Job families and job family groups are optional, but they can help organize and group job profiles.

Job FamiliesandJob Family Groupsare optional configuration elements in Workday, but they serve a key purpose in maintaining astructured, organized job framework. They enable the grouping of similar jobs for streamlined management in areas such ascompensation,recruiting,reporting, andcareer development.

For instance, all technical roles (like Software Engineer, Systems Analyst, and Data Architect) might belong to theInformation Technology Job Family, which in turn is part of theTechnology Job Family Group.

While optional, using these structures provides consistency across departments, simplifies security and reporting filters, and supports analytics related to workforce planning and talent management.

The correct answer isC – Position Management.

In Workday,Position Managementis the staffing model used when an organization needs totrack headcount, vacancies, and time-to-fillfor each position individually. Each position represents a distinct job slot that must be filled by a worker, providing clear visibility into when a position is open, filled, or closed.

This model is ideal for organizations that require detailed tracking of resource allocation, workforce planning, and recruiting metrics such as“time to fill”. Because each position must exist before a hire can occur, Workday automatically records thedate the position is openedand thedate it is filled, allowing accurate reporting on recruitment cycle times.

In contrast,Job Managementgroups workers under jobs rather than individual positions and does not provide vacancy-level tracking, making it unsuitable for time-to-fill analysis.