C_TS452_2022 SAP Certified Application Associate - SAP S/4HANA Sourcing and Procurement Question and Answers

To prevent certain materials that belong to a material group from being ordered with reference to a contract item, you can use the following method:

• Create material-specific source lists for the contract item and set the Fix indicator, which means that you specify the materials that are allowed to be ordered with reference to the contract item and make them mandatory. References: SAP S/4HANA Sourcing and Procurement | SAP Learning, Course S4520, Unit 2, Lesson 1.

If you want to implement production planning and product costing in your company, you must choose plant as the organizational level for stock valuation. This means that each plant has its own valuation area and valuation class for each material. This allows you to valuate materials differently in different plants and calculate production costs accurately. References: SAP S/4HANA Sourcing and Procurement | SAP Learning, Course S4550, Unit 1, Lesson 1.

When posting an invoice with a cash discount amount using the posting gross method, the cash discount amount is posted to a cash discount clearing account, which is cleared at the time of payment. The posting gross method means that the invoice amount is posted in full to the vendor account and the cash discount clearing account, regardless of whether the payment is made within the cash discount period or not. References: SAP S/4HANA Sourcing and Procurement | SAP Learning, Course S4515, Unit 3, Lesson 1.

A business partner master record for a supplier is a central data record that contains information about the general data, accounting data, and purchasing data for a supplier. You must maintain a business partner master record for a supplier at the following organizational levels:

• Client, which is the highest level in the SAP system hierarchy and contains data that is valid for all organizational units.
• Purchasing organization, which is an organizational unit that is responsible for procuring materials or services for one or more plants and negotiating prices and conditions with vendors.
• Company code, which is the smallest organizational unit for which a complete self-contained set of accounts can be drawn up. References: SAP S/4HANA Sourcing and Procurement | SAP Learning, Course S4500, Unit 1, Lesson 1.

SAP Fiori achieves the role-based design principle by using the following methods:

• By giving end users exactly what they need for their work, which means that SAP Fiori apps are tailored to the specific tasks and processes that users perform in their roles.
• By decomposing big transactions into several discrete apps suited to the user’s role, which means that SAP Fiori apps are focused on one or a few activities that users can complete quickly and easily. References: SAP S/4HANA Sourcing and Procurement | SAP Learning, Course S4500, Unit 1, Lesson 1.

Supplier consignment is a special procurement process in which the materials are stored at your premises but are still owned by the vendor. What you must do when using supplier consignment are:

• Create consignment info records, which contain information about the conditions and delivery data for a consignment material from a specific vendor.
• Settle liabilities resulting from consignment stock withdrawals, which means that you pay the vendor for the materials that you have consumed from the consignment stock. References: SAP S/4HANA Sourcing and Procurement | SAP Learning, Course S4520, Unit 4, Lesson 1.

A manually created reservation is a document that reserves a certain quantity of a material for a specific purpose or account assignment object. Some properties of a manually created reservation are:

• You can assign different account assignment objects per item, which means that you can allocate the costs for each reserved material to a different cost center, order, project, or asset.
• You can set the Movement Allowed indicator per item, which means that you can specify whether you want to allow goods movements for each reserved material or not. References: SAP S/4HANA Sourcing and Procurement | SAP Learning, Course S4510, Unit 2, Lesson 1.

To implement split valuation, you must do the following:

• Customize valuation categories and valuation types, which are the key elements of split valuation. A valuation category defines the criteria for splitting the valuation of a material, such as origin or quality. A valuation type is a subdivision of a valuation category that represents a specific stock type, such as country of origin A or B. You can customize valuation categories and valuation types in Customizing under Materials Management -> Valuation and Account Assignment -> Split Valuation -> Configure Split Valuation.
• Create additional accounting data for the relevant materials, which means that you must maintain the valuation data for each valuation type at valuation-area level. The valuation data includes the valuation price, total stock quantity, and total stock value for each valuation type. You can create additional accounting data for the relevant materials in the material master under Accounting 1 view. References: Split Valuation in Inventory Management | SAP Help Portal

SAP S/4HANA stores low-level code in the following objects:

• Bill of material (BOM), which is a structured list of components that make up a product or assembly.
• Planning file, which is an internal table that contains information about materials that need to be planned by MRP. References: SAP S/4HANA Sourcing and Procurement | SAP Learning, Course S4525, Unit 1, Lesson 1.

Contract leakage is a key performance indicator that measures the percentage of purchase orders that do not have a contract reference, although an existing contract could have been used. It indicates how well the procurement organization is utilizing its contracts and avoiding unnecessary spending. Off-contract spend is a similar concept, but it measures the absolute value of purchase orders that are not covered by contracts. Unused contracts are contracts that have not been used at all or have been used below a certain threshold. Purchase order value is the total value of purchase orders created in a given period. References: [SAP Help Portal], [SAP Help Portal], [SAP Help Portal], [SAP Help Portal]

To enable partner role determination in purchasing, you must assign a partner schema to relevant document types. A partner schema is a configuration that defines the possible partner roles and functions for a purchasing document such as purchase requisition, purchase order, contract, or scheduling agreement. You can assign a partner schema to a document type in Customizing under Materials Management -> Purchasing -> Partner Determination -> Assign Partner Schemas to Document Types. References: SAP S/4HANA Sourcing and Procurement | SAP Learning, Course S4520, Unit 3, Lesson 2.

You maintain the purchasing value key in the material master at plant level. The purchasing value key contains parameters that influence the purchasing process for a material, such as order unit, rounding value, minimum order quantity, and delivery tolerance. References: SAP S/4HANA Sourcing and Procurement | SAP Learning, Course S4520, Unit 3, Lesson 2.

An access sequence is a search strategy that determines how the system finds an output condition record for a message type. An output condition record contains information such as output medium, output time, and output partner for a message type. References: SAP S/4HANA Sourcing and Procurement | SAP Learning, Course S4520, Unit 7, Lesson 1.

Centrally agreed contracts are contracts that are created by a central purchasing organization and can be used by multiple purchasing organizations within a company. Some of the characteristics of centrally agreed contracts are:

• You can use centrally agreed contracts in a procurement hub scenario, which means that you can leverage the central purchasing organization’s negotiation power and expertise to procure materials or services for other purchasing organizations.
• You cannot specify plants in centrally agreed contracts, which means that the contracts are not plant-specific and can be used by any plant that belongs to the purchasing organizations that are assigned to the central purchasing organization. References: [SAP Help Portal], [SAP Help Portal]

To manually post an initial entry of stock for a material in SAP S/4HANA, you can use the following options:

• On the SAP Fiori launchpad, use the Post Goods Movement app, which allows you to post various types of goods movements such as goods receipts, goods issues, transfers, or returns. You can enter both a quantity and an amount for the initial entry of stock.
• In the SAP GUI, use transaction MIGO (Goods Movement), which is similar to the Post Goods Movement app but with a different user interface. You can also enter both a quantity and an amount for the initial entry of stock. References: SAP S/4HANA Sourcing and Procurement | SAP Learning, Course S4510, Unit 2, Lesson 1.

When you post a goods receipt to stock with reference to a purchase order, you can perform the following actions:

• Post a goods receipt for part of the order quantity, which means that you can receive multiple partial deliveries for the same purchase order item.
• Split the quantity received to multiple storage locations, which means that you can distribute the goods receipt quantity among different places where materials are physically stored within a plant.
• Post the quantity received to quality inspection stock, which means that the materials are subject to a quality inspection before they can be used or sold. References: [SAP S/4HANA Sourcing and Procurement | SAP Learning], Course S4510, Unit 2, Lesson 1.

Purchase-order-based invoice verification is a process of verifying and posting an invoice with reference to a purchase order. Some key features of this process are:

• The system proposes the quantity to be invoiced as the difference between the total delivered quantity and the total quantity already invoiced. This ensures that you do not pay more than what you have received.
• Partial deliveries for a purchase order item are NOT flagged as individual invoice items. This means that you can post one invoice for multiple partial deliveries of the same purchase order item. References: [SAP S/4HANA Sourcing and Procurement | SAP Learning], Course S4515, Unit 1, Lesson 1.

To completely block a material for procurement in a plant, you can use the following methods:

• Create an entry in the source list with a blocking indicator and NO supplier, which means that you prevent the system from finding any valid source of supply for the material in the plant.
• Use a relevant plant-specific material status in the material master, which means that you restrict the procurement transactions that are allowed for the material in the plant. For example, you can use material status 01 (Procurement blocked) to block all procurement transactions. References: SAP S/4HANA Sourcing and Procurement | SAP Learning, Course S4520, Unit 3, Lesson 2.

The system message that is shown when a user creates a purchase order with a delivery date in the past can be controlled by copying it to a new version and setting it as an error message or a warning message. To allow such purchase orders to only be created by authorized users, the version with the error message must be assigned to non-authorized users with user parameter MSV. This way, non-authorized users will not be able to save or post such purchase orders, while authorized users will only receive a warning message that they can ignore. The other options do not achieve this, as they either assign the wrong version to the wrong users or do not set the message as an error message. References: [SAP Help Portal], [SAP Community]

A scheduling agreement is a long-term agreement with a vendor for the supply of materials or services according to a predefined delivery schedule. Some features of a scheduling agreement are:

• A material master record is optional in a scheduling agreement item. You can use item category M (Material unknown) to enter a short text and material group instead of a material number.
• A scheduling agreement can be used for a consignment process. You can use item category K (Consignment) to indicate that the materials are stored at your premises but are still owned by the vendor until you consume them.
• A scheduling agreement item is always plant-specific. You must specify a plant for each scheduling agreement item and you cannot change it afterwards. References: SAP S/4HANA Sourcing and Procurement | SAP Learning, Course S4520, Unit 5, Lesson 1.

A subcontracting process involves sending components to a vendor who provides a service and returns an assembled or processed product. Some steps that can be part of this process are:

• Post subsequent adjustment of component consumption, which means that you can correct the actual quantity of components consumed by the vendor after receiving the finished product.
• Create an outbound delivery for components to be provided, which means that you can ship the components from your plant to the vendor’s location using the shipping functionality.
• Purchase components for direct delivery to the subcontractor, which means that you can order components from another vendor and have them delivered directly to the subcontractor without storing them in your own plant. References: [SAP S/4HANA Sourcing and Procurement | SAP Learning], Course S4520, Unit 4, Lesson 1.

The automatic account determination is used to assign the correct general ledger accounts for the inventory postings. If the account determination is set up incorrectly, the system will issue an error message when posting a transaction that affects the inventory value or quantity. The transactions C, D, and E are examples of such transactions, as they involve stock movements between different valuation areas, stock types, or company codes. The transactions A and B do not affect the inventory value or quantity, as they only change the material master data or the purchasing info record. References: SAP Help Portal, SAP Community

The account assignment category determines whether you can change the account assignment data for a consumable material during invoice receipt. You can set this parameter in Customizing for Materials Management under Purchasing -> Account Assignment -> Maintain Account Assignment Categories. References: SAP S/4HANA Sourcing and Procurement | SAP Learning, Course S4520, Unit 3, Lesson 2.

A subcontracting procurement process involves sending components to a vendor who provides a service and returns an assembled or processed product. Some features of this process are:

• You can maintain the components to be provided in a bill of material (BOM), which specifies the quantity and type of components required for each finished product.
• You can have subcontracting purchase requisitions created by MRP (material requirements planning), which calculates the demand for finished products and components based on various planning parameters.
• You can customize the control parameters for the subcontracting item category (L), which determines whether a goods receipt or an invoice receipt is required, whether account assignment is possible, and whether a material number is mandatory. References: SAP S/4HANA Sourcing and Procurement | SAP Learning, Course S4520, Unit 4, Lesson 1.

The SAP Fiori launchpad is a role-based, personalized, and real-time access point for SAP applications and services. Some personalization options of the SAP Fiori launchpad are:

• Add new tile groups, which are collections of tiles that represent different applications or tasks. You can create your own tile groups and arrange them according to your preferences.
• Add tiles to existing tile groups, which means that you can add more applications or tasks to the tile groups that are already available on your launchpad. You can also remove tiles from tile groups or move them to different tile groups. References: SAP S/4HANA Sourcing and Procurement | SAP Learning, Course S4500, Unit 1, Lesson 1.