C_ARP2P_2508 SAP Certified Associate - Implementation Consultant - SAP Ariba Procurement Question and Answers

FromSAP Learning Hub – Course: SAP Ariba Procurement: Buying → Receiving and Tolerances, the official explanation states:

“SAP Ariba allows configuration ofreceiving tolerancesto define how much quantity variance is acceptable when receiving goods or services against a purchase order. By setting receiving tolerances above 100%, buyers can enableOver-receiving, which allows users to receive more than the ordered quantity within the defined tolerance limit.”

“Over-receiving is commonly used to handle minor shipment overages while still maintaining control through tolerance settings.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Procurement: Buying → Receiving and Tolerances

Learning Journey:Procure to Pay with SAP Ariba Buying and Invoicing

Extract:

“Configuring receiving tolerances allows enabling Over-receiving, which permits receipt quantities above the ordered amount up to a defined percentage limit.”

Answer: D

By configuringreceiving tolerancesin SAP Ariba Buying, organizations can enableOver-receiving, allowing receipt of quantities greater than the ordered amount within the predefined acceptable range.

Comprehensive and Detailed Explanation From Exact Extract

FromSAP Learning Hub – Course: SAP Ariba Procurement: Buying → Integration Overview, under the section“Supplier Data Sharing Across SAP Ariba Solutions”, the official content explains the concept of supplier master data synchronization betweenSAP Ariba Strategic Sourcing Suite(which includes Sourcing, Contracts, and Supplier Lifecycle and Performance) andSAP Ariba Buying and Invoicing.

“When an organization implements both SAP Ariba Strategic Sourcing solutions and SAP Ariba Buying and Invoicing, the system uses acommon supplier record. The common supplier represents a shared supplier entity across all connected solutions, ensuring data consistency for supplier profiles, identifiers, and key attributes.”

“This Common Supplier integration allows the supplier master data to be synchronized between the Strategic Sourcing applications and Buying and Invoicing. Updates to supplier information such as supplier name, ID, and contact details are reflected across all integrated SAP Ariba solutions, maintaining a single source of truth.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Procurement: Buying → Integration Overview

Learning Journey:Procure to Pay with SAP Ariba Buying and Invoicing

Extract from SAP Ariba Integration documentation:

“Supplier data is shared through aCommon Supplierwhen SAP Ariba Strategic Sourcing and SAP Ariba Buying and Invoicing are deployed together. The Common Supplier ensures master data alignment and prevents duplication between solutions.”

Answer: D

Comprehensive Explanation:

When SAP Ariba Strategic Sourcing and SAP Ariba Buying and Invoicing are implemented together, supplier information is synchronized through theCommon Suppliermodel. This shared supplier record allows consistent supplier data management across both sourcing and procurement solutions, ensuring that supplier profiles, identifiers, and contact data remain unified throughout the SAP Ariba ecosystem.

FromSAP Learning Hub – Course: SAP Ariba Procurement: Buying → Integration with Multiple ERP Systems, under the section“Multi-ERP Deployment Options”, the official SAP content explains:

“Organizations that integrate SAP Ariba Buying and Invoicing with multiple ERP systems can configurechild sitesin several ways. The integration options depend on how data and workflows are managed across these systems.”

“The three configuration options for child sites are:

•Disconnected– Each child site operates independently and does not share data with other sites.

•Connected– Child sites are linked to a single parent site that consolidates data exchange and approval routing.

•Multi-variant– Multiple ERP systems are connected to the same Ariba realm, each variant representing a unique ERP configuration while sharing the common procurement process framework.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Procurement: Buying → Integration Overview and Multi-ERP Configuration

Learning Journey:Procure to Pay with SAP Ariba Buying and Invoicing

Extract:

“SAP Ariba Buying and Invoicing supports Disconnected, Connected, and Multi-variant configurations for child sites when integrating with multiple ERP systems. This flexibility allows organizations to tailor data integration and workflow control according to their ERP landscape.”

Answer: A, B, E

Comprehensive Explanation:

SAP Ariba Buying and Invoicing provides three supported configuration models for child sites in a multi-ERP setup:Disconnected,Connected, andMulti-variant. These allow organizations to manage procurement integration across multiple ERP systems efficiently—either operating independently, centrally connected, or sharing multiple ERP variants within one Ariba realm.

FromSAP Learning Hub – Course: SAP Ariba Procurement: Integration → Understanding the Data Dictionary, SAP explains:

“TheData Dictionarycontains metadata about fields, file formats, and integration tasks for importing and exporting data between SAP Ariba and external systems. It defines which fields are available, their data types, and configuration properties.”

“It also lists allcustom fieldsconfigured for the customer’s realm, showing how they map to system objects and integration files.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Procurement: Integration → Data Dictionary Overview

Learning Journey:Procure to Pay with SAP Ariba Buying and Invoicing

Extract:

“The Data Dictionary lists import/export tasks and provides definitions for all standard and custom fields available in the customer’s realm.”

Answer:A, D

TheData Dictionaryincludes details aboutimport/export tasksand all configuredcustom fields, helping administrators align integration data and field mappings.

FromSAP Learning Hub – Course: SAP Ariba Procurement: Contract Compliance → Pricing Models and Tiers, SAP defines:

“Amount-Based Volume Discount (Cumulative)pricing applies a percentage discount when total spend reaches predefined thresholds over a time period.”

“This model accumulates spend across orders and applies discounts once a threshold is achieved, ideal for cumulative spend tracking.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Procurement: Contract Compliance → Configuring Pricing and Discounts

Learning Journey:Procure to Pay with SAP Ariba Buying and Invoicing

Extract:

“Use Amount-Based Volume Discount (Cumulative) to apply discounts once spend tiers are reached within a given time frame.”

Answer:D

The correct pricing type isAmount-Based Volume Discount (Cumulative), as it applies cumulative spend thresholds for tier-based discounts.

FromSAP Learning Hub – Course: SAP Ariba Procurement: Integration → Real-Time Data Transfer Methods, SAP explains:

“For real-time integration between SAP Ariba and external ERP systems like PeopleSoft, aWeb service upload operationis recommended. Web services enable instant data transfer and synchronization without requiring batch processing.”

“Receiving data, purchase orders, and invoices can be sent via cXML or SOAP-based web services, supporting real-time updates in the connected ERP.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Procurement: Integration → Web Service Operations and Data Synchronization

Learning Journey:Procure to Pay with SAP Ariba Buying and Invoicing

Extract:

“Use a Web service upload operation for real-time integration with non-SAP ERP systems such as PeopleSoft.”

Answer: A

To transfer receiving data in real time to PeopleSoft, SAP recommends using aWeb service upload operation, which supports immediate synchronization via cXML or SOAP messaging.

FromSAP Learning Hub – Course: SAP Ariba Procurement: Buying → Exploring Catalogs, the course defines where catalog items are maintained and accessed for purchasing activities in SAP Ariba.

“In SAP Ariba Buying and Invoicing, buyers maintain catalog content in thecatalogs areaof their procurement site. Catalogs contain supplier items that users can search, compare, and add to requisitions. These catalogs can be hosted (internal), PunchOut (external supplier catalogs), or a combination of both.”

“Catalog items are stored and managed within theSAP Ariba Buying and Invoicing environment, which serves as the central repository for procurement-related items. Guided Buying accesses this data but does not store the catalog items itself.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Procurement: Buying → Exploring Catalogs

Learning Journey:Procure to Pay with SAP Ariba Buying and Invoicing

Extract:

“Catalog items used for purchasing are stored and managed in SAP Ariba Buying and Invoicing. Guided Buying uses these catalogs for item selection and requisition creation.”

Answer: A

Comprehensive Explanation:

Catalog items used for purchasing are stored inSAP Ariba Buying and Invoicing. This module serves as the master repository for all procurement catalog content, including hosted and PunchOut catalogs. Guided Buying leverages this data for user-friendly shopping experiences but does not host or store catalog items itself.

In SAP Ariba, anapprovableis a system-defined term referring toany document(such as a requisition, purchase order, invoice, or contract) that can go through anapproval process.

This allows Ariba to manage approval flows consistently across multiple document types using shared configuration and approval rule logic.

The term does not refer to approval conditions, delegation, or specific tolerance settings.

Reference Documents Used:

SAP Ariba Buying and Invoicing Approval Guide

Ariba Functional Terminology Glossary

Usingnetwork-subscription catalogsoffers several advantages:

It ensures thatsupplier-provided pricing is aligned with contract terms(Answer A).

Itreduces the workloadon internal catalog managers because the supplier maintains and updates catalog content directly (Answer B).

However, catalog managers do not have full control (Answer C) over the content in network subscriptions, as the data is supplier-managed. Also, network catalogs are different from Web shop integrations (Answer D), which require punch-out catalog setups.

Reference Documents Used:

SAP Ariba Catalog Subscription and Buying Configuration Guide

SAP Ariba Network Catalog Management Guide

FromSAP Learning Hub – Course: SAP Ariba Procurement: Integration → Integration Channels and Data Exchange, SAP specifies:

“Web servicesprovide a real-time integration channel for transactional data between SAP Ariba and SAP ERP. Using cXML or SOAP-based interfaces, transactions such as purchase orders, receipts, and invoices are instantly synchronized.”

“File channels are used for batch transfers, not for real-time integration.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Procurement: Integration → Real-Time Data Exchange

Learning Journey:Procure to Pay with SAP Ariba Buying and Invoicing

Extract:

“For real-time synchronization, use the Web services integration channel between SAP ERP and SAP Ariba Buying and Invoicing.”

Answer:A

Web servicesenablereal-time data synchronizationbetween SAP ERP and SAP Ariba, ensuring instant updates for transactional documents.

FromSAP Learning Hub – Course: SAP Ariba Procurement: Invoicing → Payment and Remittance Handling, SAP defines:

“The remittance import functionality allows buyers to importpayment and remittance datafrom ERP or financial systems into SAP Ariba. This provides visibility into payment status for suppliers and supports financial reconciliation and reporting.”

“Remittance imports do not load invoice or supplier bank data; they are strictly forpayment information visibility and analysis.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Procurement: Invoicing → Remittance Data Management

Learning Journey:Procure to Pay with SAP Ariba Buying and Invoicing

Extract:

“Remittance import loads payment information for tracking, reconciliation, and analysis in SAP Ariba.”

Answer: B

Remittance import in SAP Ariba Buying and Invoicing loadspayment informationto provide visibility into paid, pending, or failed payments for suppliers and buyers.

FromSAP Learning Hub – Course: SAP Ariba Procurement: Invoicing → Service Orders and Milestone Billing, SAP explains:

“For milestone-based or time-and-material service engagements such as consulting, the recommended invoicing type isService Purchase Order (PO).

The supplier submitsService Entry Sheets (SES)for each milestone or deliverable, which are approved before invoicing.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Procurement: Invoicing → Service Order-Based Invoicing

Learning Journey:Procure to Pay with SAP Ariba Buying and Invoicing

Extract:

“Service Purchase Orders support milestone-based invoicing through Service Entry Sheets.”

Answer:A

Use aService Purchase Orderfor milestone-based payments, allowing invoice creation after SES approval per milestone.

FromSAP Learning Hub – Course: SAP Ariba Procurement: Administration → Parameter Management, SAP describes:

“Administrators can manage system and site-level parameters underManage > Core Administration > Parameters.

This area allows configuration of site behavior, workflow settings, tolerances, and document controls.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Procurement: Administration → Configuring Parameters

Learning Journey:Procure to Pay with SAP Ariba Buying and Invoicing

Extract:

“To access system parameters, navigate to Manage → Core Administration → Parameters.”

Answer:D

Administrators manage parameters underManage → Core Administration → Parameters, where system and business rules are configured.

FromSAP Learning Hub – Course: SAP Ariba Procurement: Contract Compliance → Contract Roles and Permissions, SAP defines:

“Edit Accessdetermines who can modify contract attributes, terms, and related pricing information.

Edit access is configuredindependently from release accessand can apply toboth Release and No-Release Order Contracts.”

“Only users or groups granted edit access can change contract content; it does not automatically confer approval privileges.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Procurement: Contract Compliance → Roles, Access, and Permissions

Learning Journey:Procure to Pay with SAP Ariba Buying and Invoicing

Extract:

“Edit access controls contract modification rights, is configured separately from release access, and applies to all contract types.”

Answer:A, B, E

Edit Accesscontrols who can modify contract content, is configuredseparately from release access, and applies toboth Release and No-Release order contracts.

FromSAP Learning Hub – Course: SAP Ariba Procurement: Buying → Configuring Catalog Views, the SAP documentation specifies:

“Catalog views in SAP Ariba Buying control item visibility for different groups of shoppers. Filters can be based on fields such asSupplier,Commodity Code, andPart Numberto restrict or include catalog items by specific supplier or category attributes.”

“Other dynamic filters like Price or Subscription are not valid catalog view filters.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Procurement: Buying → Catalog Management and View Configuration

Learning Journey:Procure to Pay with SAP Ariba Buying and Invoicing

Extract:

“Use Supplier, Commodity Code, and Part Number as filter fields in catalog views to define item access for shoppers.”

Answer: A, D, E

The catalog view configuration supports filtering items bySupplier,Commodity Code, andPart Number, ensuring that shoppers see only relevant catalog items.

FromSAP Learning Hub – Course: SAP Ariba Procurement: Invoicing → Invoice Reconciliation and Auto-Accept Functionality, SAP explains:

“When an invoice qualifies forauto-accept, the system automatically reconciles the invoice if it falls within configured tolerances.

TheInvoice Reconciliation (IR)document is still created but is automatically marked as accepted without requiring manual approval.”

“Auto-accept allows faster processing while maintaining an audit trail of accepted invoices.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Procurement: Invoicing → Invoice Auto-Reconciliation and Acceptance

Learning Journey:Procure to Pay with SAP Ariba Buying and Invoicing

Extract:

“Auto-accepted invoices generate IR documents that are automatically marked as accepted, bypassing manual intervention.”

Answer:A, B

When an invoice qualifies forauto-accept, theIR documentis still created but automatically approved, andinvoice exceptions are reconciledwithout manual action.

FromSAP Learning Hub – Course: SAP Ariba Implementation Methodology → Explore and Design Phases, SAP clarifies the purpose and deliverables of theDelta Design Workshop:

“The Delta Design Workshop is held after Fit-to-Standard sessions to address functional gaps. The customer providesbusiness justificationfor each gap identified, while consultants record the design decisions and determine whether they can be met through configuration, extensions, or workarounds.”

“All gaps are documented withbusiness impact, assumptions, and priorityin the design backlog for review and final sign-off.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Implementation Methodology → Delta Design and Explore Phase

SAP Activate for Ariba Procurement

Extract:

“The Delta Design Workshop outcome includes documented gap resolutions, business impact, and prioritization. Customers justify each gap identified during Fit-to-Standard sessions.”

Answer: B, C

During theDelta Design Workshop, customers justify each business gap, and consultants document all related design decisions, impacts, and backlog priorities for final review and validation.

FromSAP Learning Hub – Course: SAP Signavio → Business Process Transformation Suite Overview, SAP explains:

“SAP Signavio Process Manageris the solution used to model, redesign, and optimize business processes. It allows users to visualize current (‘as-is’) and future (‘to-be’) process states in line with clean core principles.”

“This tool supports process mapping, documentation, and simulation for continuous process improvement and clean core transformation.”

Verified Reference Source (Internal SAP Learning Content)

SAP Signavio Suite → Process Manager Module

Learning Journey:Business Process Transformation with SAP Signavio

Extract:

“Use SAP Signavio Process Manager to remodel and optimize existing business processes as part of clean core or continuous improvement initiatives.”

Answer: D

SAP Signavio Process Manageris used tomodel and redesignbusiness processes, supporting the clean core approach by enabling standardization and process governance across the SAP S/4HANA landscape.

In SAP Ariba Buying and Invoicing,exception handlersreview flagged exceptions in procurement processes (such as invoice mismatches, contract violations, or policy exceptions).

The following actions are available:

Acceptthe exception, allowing the transaction to proceed despite the flagged issue (Answer D).

Referthe exception to another stakeholder or approver for further review or escalation (Answer C).

Options like Modify or Delete are not directly available actions for exception handlers in most exception workflows. The handler’s role is primarily decision-based, not transactional modification.

Reference Documents Used:

SAP Ariba Buying and Invoicing Administration Guide

Exception Handling and Workflow Configuration Best Practices

Ariba Procurement Operations Documentation

No Release Order Contracts in SAP Ariba are designed for scenarios where repeated procurement activities do not require the creation of individual release orders. This streamlines the purchasing process, particularly for services or items billed on a regular basis.

These contracts support recurring billing models and fixed fee arrangements. Rather than issuing a release order each time a purchase is made, procurement and invoicing activities can be performed directly against the contract itself. This is especially relevant for service-based procurement where quantities are not the primary concern.

According to SAP Ariba functional documentation:

"No-release order contracts are typically used for services with recurring or fixed fees and do not require a purchase order to be created for each transaction. Invoicing can occur directly against the contract."

Therefore:

A is correct because No Release Order Contracts allow for the addition of recurring and fixed fees.

B is correct because these contracts do not require release orders to procure against them.

C is incorrect because these contracts do allow recurring and fixed fees.

D is incorrect because release orders are not required for this contract type.

Reference Documents Used:

SAP Ariba Buying and Invoicing Configuration Guide

SAP Ariba Contract Compliance Feature Set

SAP Ariba Supplier Risk Management.pptx

FromSAP Learning Hub – Course: SAP Ariba Procurement: Buying → Collaborative Requisitions, SAP details:

“During the Collaboration phase, suppliers can interact with buyers before the purchase order is finalized. Suppliers cansend messages through the SAP Business Network,attach supporting documents, andfinalize collaborationto trigger the creation of a purchase order.”

“These collaboration activities enable transparent communication and documentation exchange before order commitment.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Procurement: Buying → Collaborative Requisition Process

Learning Journey:Procure to Pay with SAP Ariba Buying and Invoicing

Extract:

“Suppliers can attach documents, message buyers, and finalize collaboration to confirm readiness for PO creation.”

Answer: B, D, E

During the Collaboration phase, suppliers mayfinalize collaboration,send messages, andattach supporting documentsin SAP Business Network to confirm and complete requisition discussions.