Prince2-Foundation PRINCE2 Foundation Exam Question and Answers

Provides a mechanism for the Project Board to assure that there is continued business justification

Covers the day-to-day activities of the Project Manager

Ensures there are regular progress meetings

Begins on completion of the Initiating a Project process

Project Brief

Project Plan

Risk Management Strategy

Risk Register

Select and appoint the project executive

Approve the project manager role description

Confirm that the benefits management approach addresses all expected benefits

Approve the proposed project mandate

Progress

Change

Organization

Quality

Project manager

Executive

Senior user

Senior supplier

It promotes consistency of project work and the ability to reuse project assets.

It includes techniques for critical path analysis and earned value analysis

It enables a project manager to be accountable for the success of a project

It prevents any changes once the scope of a project has been agreed

Defined roles and responsibilities

Focus on products

Learn from experience

Manage by exception

when a stage plan has been prepared for

at the beginning of

when all the delivery steps have been completed within

at, or close to the end of,

Only 1 is true

Only 2 is true

Both 1 and 2 are true

Neither 1 or 2 are true

Business Case

Change

Plans

Progress

A Project Brief

Sufficient information to identify the prospective Executive

The Project Initiation Documentation

Authority to initiate a project

the 'starting up a project' process is completed

the project mandate has been approved by the project board

the project board has agreed the project strategies

corporate, programme management or the customer have authorized a project

Management stages should be of the same duration

The use of technical stages is mandatory

The use of management stages is mandatory

Management stages are driven by specialist teams

After the executive has been appointed

When authorized by the corporate, programme management or the customer

Before work to start the project commences

When an organization produces its business plans

All Work Packages are authorized

An understanding of how the project will contribute to corporate objectives

The Project Plan has been approved

The Project Initiation Documentation is complete

Prevent change to baselined products

Identify, assess and control any potential and approved changes to baselined products

Establish mechanisms to monitor and compare actual achievements against those planned

Assess and control uncertainty

Project Plan

Communication Management Strategy

Project Brief

Project Product Description

Benefits

Quality

Risk

Scope

Is a method specifically designed for technical projects

Provides for the efficient and economic use of management time

Includes many of the proven planning techniques, such as critical path analysis

Can be used to manage both projects and programmes

Capture external events that are impacting a stage

Record information about a deviation in stage tolerance

Capture any threats or opportunities that might have an impact on a stage

Record any problems identified when authorizing a Work Package

Authorize the final stage of the project

Confirm that all benefits defined in the Business Case have been achieved

Recognize whether objectives set out in the original Project Initiation Documentation have been achieved

Delegate day-to-day management of the end of the project to the Project Manager

a corporate

a temporary

an external

a technical

Define the period over which the cost-benefit analysis will be based

Describe how to measure the performance of the project's products in operational use

Define the scope, timing and ownership of the benefit reviews required

Describe how to measure and confirm any benefits that are to be realised after the project is closed

Raise a request for change

Raise an off-specification

Write an Exception Report

Amend the Work Package

Change

Cross-functional

Unique

Risk

Closing a Project

Managing a Stage Boundary

Managing Product Delivery

Directing a Project

Configuration management system

Manage by exception

Quality planning

Information needs for stakeholders

Provide the information required to confirm if it is worthwhile to initiate a project

Enable overall control of a project to be exercised by the Project Board

Establish the level of control required by the Project Board after initiation.

Provide sufficient information so that the current stage can be reviewed and the next Stage Plan approved

Project Manager

Project Support

The authority defined in the Product Description

Senior Supplier

Project Brief

Project Initiation Documentation

Project mandate

Benefits Review Plan

Specify the desired result

Provide the resources and skills to deliver the desired result

Ensure the technical integrity of a project

Develop a project's products

Stage Plan

Communication Management Strategy

Follow-on action recommendations

Quality Management Strategy

Develop the corporate quality management system as part of the Project Initiation Documentation

Prepare the plans for the subsequent stages

Summarize how the organization's project management method will be tailored for the project

Request authority from corporate management to deliver the project

Enable the Senior Supplier to be provided with sufficient information by the Project Manager so that they can review the success of the current Work Package

Provide a controlled link between the Project Manager and the Team Manager(s)

Enable the Project Board to request updates to the current Team Plan

Establish solid foundations for the project

A measurable improvement that is perceived as an advantage by one or more stakeholders

The reason for the project

The result of the change derived from using the project's outputs

The project's specialist products.

Starting up a Project

Initiating a Project

Managing a Stage Boundary

Directing a Project

Enables the management of projects as well as of 'business as usual' activities

Can be tailored by leaving out elements of the method for some projects

Can be applied to any type of project

Avoids the need to involve corporate or programme management

A new requirement

A quality tolerance

A type of issue

A major risk

The senior user's responsibilities for realizing benefits

Statements of actual versus forecast benefits at reviews

The management actions needed to ensure benefits are realized

No specific documents related to benefits are necessary

Directing a project

Managing product delivery

Managing a stage boundary

Initiating a project

To ensure the business case is regularly reviewed

To assess whether the stage products have been approved

To deliver the planned specialist products within tolerance

To request authorization to start the next stage

delivery step

benefit

delivery stage

team plan

The project is viewed from the perspective of the project board in this process

This process should result in key stakeholders being committed to the project

This process is triggered by the assembly of the project brief

The 'controlling a stage' process will start immediately after this process

The project must have at least two management stages

The team managers in the project must prepare team plans

Scope tolerance must be prioritized using MoSCoW

The project plan must be presented as a Gantt chart

That the appropriate number and type of meetings are held

That the project is divided into an appropriate number of stages

That the appropriate information is provided to make decisions

That the project method relates to the project’s environment

By agreeing requirements for how project work should be undertaken

By producing highlight reports to enable the project board to oversee the work

By requiring the project manager to produce and monitor team plans

By escalating issues and risks that cannot be resolved within stage tolerance

activities

processes

products

quality

Create an exception plan tor project board approval

Gain project board feedback on the Issue priority

Consider the impact of alternative options for resolution

Determine the initial priority of the issue that has been raised